Wikipedia:Meetup/NYC/August-2017

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2017‎
Wikimedia NYC WikiWednesday
When and Where
DateWednesday, August 30, 2017
Time7:00 pm – 9:00 pm
AddressBabycastles
145 W 14th Street
(between 6th and 7th Avenues)
Basement level
City, StateNew York City, New York 10011
Ryan and Barbara Page

The August 2017 NYC WikiWednesday salon with the Wikimedia NYC community will be held Wednesday, August 30, 2017, 7:00 pm - 9:00 pm at Babycastles, a co-working space and gallery located near 14th Street / Union Square in Manhattan.

Details[edit]

  • Date: Wednesday, August 30, 2017
  • Time: 7:00 pm - 9:00 pm
  • Location: Babycastles. 145 W 14th Street (between 6th and 7th Avenues), Basement level, Manhattan, New York, NY 10011

40°44′18″N 73°59′55.6″W / 40.73833°N 73.998778°W / 40.73833; -73.998778

Agenda[edit]

Time What Who
0:00 - 0:05 Call to order president
0:05 - 0:08 review the agenda chair
0:08 - 0:10 friendly space policy friendly space committee
0:10 - 0:20 Introductions membership committee
0:20 - 0:35 2-minute lightning talks (volunteer at meeting)
0:35 - 0:40 discussion of lightning talks chair
0:40 - 0:47 important issue 1 (volunteer at meeting)
0:47 - 0:55 important issue 2 (volunteer at meeting)
0:55 - 1:00 Wiki NYC committees president
1:00 - 1:10 1-minute intro to committees (committee leads)
1:10 - 1:15 committee speed dating, round 1 All
1:15 - 1:20 committee speed dating, round 2 All
1:20 - 1:25 committee speed dating, round 3 All
1:25 - 1:30 reconvene - set agenda for committee discussion chair
1:30 - 1:37 group discussion - issue 1 president
1:37 - 1:45 group discussion - issue 2 president
1:45 - 1:50 visitor check-in membership committee
1:50 - 1:55 meeting evaluation friendly space committee
1:55 - 2:00 closing thoughts president

Wiki NYC committees[edit]

Wiki NYC has grown to the point where it is not possible for all project participants to be informed of all organizational decisions. At the same time, Wiki NYC invites individuals to join particular committees to participate in certain discussions. Here are the active committees

  1. Strategic plan committee
    1. Wiki NYC's most recent published strategic plan was in 2011.
    2. This needs to be updated by 30 September
    3. Various planning notes are available, including from the summer board retreat
    4. participants include XGC, Richard, Jim, and Meg
  2. Annual report committee
    1. Wiki NYC has to get an annual report to its major sponsor, the Wikimedia Foundation
    2. every institutional partner also wants an annual report for their Wikimedia engagement
    3. Wiki NYC also needs a public-facing general report to offer to anyone
    4. participants include Lane
  3. Budget committee
    1. sets annual budget
    2. includes president and treasurer
  4. Audit committee
    1. audits expenses in budget
    2. excludes president and treasurer
  5. Executive committee
    1. includes president of chapter
    2. point of contact for upkeep of Wikimedia Foundation affiliation agreement and chapter status
    3. schedules ends to longer term board discussions to make decisions in a timely manner
    4. includes president, Richard, and treasurer, Pete
  6. Annual plan committee
    1. Wiki NYC's annual plan includes its recurring annual projects and other activities
    2. the annual plan is closely related to the annual grant request to the Wikimedia Foundation
    3. works with budget committee and annual report committee
    4. includes Richard, Pete, and Esther
  7. Governance committee
    1. keeps records of who are main points of contact for any committee
    2. recruits for committee volunteers
    3. includes Richard, Esther
  8. Sponsorship committee
    1. Solicits contributions from any source. Historically this has meant in-kind contributions from partner organizations
    2. Records the donation
    3. Thanks the donor
    4. facilitates discussions about which kinds of sponsorship are acceptable
    5. includes Abhishek, Lane
  9. Travel committee
    1. responds to small travel grant requests
    2. oversees all Wiki NYC funded travel
    3. Solicits for Wiki NYC volunteers to attend wiki events on behalf of the chapter, including the annual Wikimedia Conference
    4. Includes Lane
  10. Membership committee
    1. keeps the record of Wiki NYC members
    2. develops package of member rights and benefits
    3. confirms right to vote in chapter election
    4. includes Richard and Megan
  11. Branding committee
    1. develops Wiki NYC's home page
    2. makes Wiki NYC press kit available
    3. develops branding materials, including logo, stationary, event advertisements
    4. includes Richard and Esther
  12. Board meetup committee
    1. organizes WikiWednesday salons
    2. Organizes Action=History monthly event
    3. organizers other board meetings
    4. includes Ann, Lane

Committee tasks[edit]

A brief informal discussion among the meetup attendees revealed the following tasks to be considered important by at least some, which may inform the more formal committee formation at the next meetup (chapter meeting), while some of the following may pertain equally to all committees.

  • assessment
  • define how to measure and document effort and success
  • record meetup contributions (lightning talks etc.; at least the titles)
  • prepare handout for event (directed in particular at newcomers)
  • branding
  • logo design
  • graphic design (“[The annual report] needs to pop!”)
  • learn outreach from the DC full-time outreach manager
  • fish purveyance/food for events
  • review and approval of travel mini-grants
  • internal-event organization (meetups)
  • record-keeping re: members
  • record-keeping re: finance
  • keep postings about events in sync (meetup.com, WP, …)
  • write and disseminate newsletter
  • rethink connections with institutions vs. individuals (institutional members?)
  • capture meeting minutes for inclusion in newsletters
  • research management best-practices for non-profits (Non-Profit Quarterly, Non-Profit Coordinating Committee of New York)
  • disseminate best practices for wiki events (edit-a-thons etc.)
  • coordinate/provide WP training
  • train the trainers
  • improve the chapter’s self-presentation
  • create fee schedule and policy for edit-a-thons solicited by for-profit entities
  • assess and discuss sponsorship offers and the catches they come with
  • create sponsorship guidelines
  • reach out to free-culture/open-culture partners (as per the chapter’s purpose)
  • coordinate efforts to communicate with members
  • investigate social-media platforms regarding suitability for outreach/communication with members

Check in - ongoing projects[edit]

Wikipedia Meetups
   April 2024 +/-
London 203 April 14, 2024 (2024-04-14)
Oxford 99 April 21, 2024 (2024-04-21)
San Diego 110 April 22, 2024 (2024-04-22)
North Carolina Earth Day April 23, 2024 (2024-04-23)
Edinburgh 15 April 27, 2024 (2024-04-27)
BLT Office Hours April 28, 2024 (2024-04-28)
   May 2024 +/-
Auckland 22 May 4, 2024 (2024-05-04)
Leeds 6 May 4, 2024 (2024-05-04)
London 204 May 12, 2024 (2024-05-12)
US Mountain West online May 14, 2024 (2024-05-14)
Bay Area WikiSalon May 16, 2024 (2024-05-16)
San Diego 111 May 20, 2024 (2024-05-20)
BLT Office Hours May 26, 2024 (2024-05-26)
Full Meetup Calendar • Events calendar on Meta
For meetups in other languages, see the list on Meta
Recent edit-a-thons, etc.

Since last WikiWednesday

  • -Wikimania, Wiki-train recap

New and upcoming projects[edit]

Upcoming events

Speakers, workshops and roundtable discussions[edit]

Lightning talks[edit]

5 minutes; includes other discussions and skill-shares
Sign up here!

  • -
  • -
  • -

Food tonight[edit]

Comments / feedback / suggestions about food and/or for food selection? Please let us know!

  • pizza / Russian pies, maybe

External links[edit]

Sign up[edit]

To sign up for this event: Log in or create an account.

Possible attendees[edit]

Regrets[edit]

Likely attendees[edit]

@Barbara (WVS): That hotel hosts Hackers on Planet Earth which is a highly wiki-friendly event. The cheapest and best options are probably with AirBNB, but if you need standard dependable lodging at a hotel then that place works. Blue Rasberry (talk) 21:05, 28 August 2017 (UTC)[reply]
Blue, can you come a little early? Since I am going to be in town for the whole day on the 30th, I want to make the most of it. Barbara (WVS) ✐ ✉ 23:05, 28 August 2017 (UTC)[reply]
@Barbara (WVS): I definitely will be at the meeting venue at 6 (one hour early). I will email you... Blue Rasberry (talk) 21:46, 29 August 2017 (UTC)[reply]
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